Executive Administrative Assistant
Responsible for various administrative duties, including writing letters, making phone calls, building fliers, making copies, scanning, forwarding and/or emailing documentation to the Executive/Core Leadership Team and/or to designated personnel as well as acting as a point of contact for special guest speakers (to include arranging travel and hotel accommodations). Must be proficient in Microsoft Office programs (e.g. Word, Excel, PowerPoint). Some graphic design may be required. Responsible for providing resolutions for funerals to funeral homes and/or churches.
Assists the Senior Pastor with daily activities, schedules and monitors appointments as needed. Using Google calendar, updates Pastor’s schedule and Google documents. Ability to learn Acuity, Trello, and Planning Center programs (training will be provided). Responsible for communicating the Pastor’s schedule as needed with the church staff. Responsible for assisting Pastor in annual awards nominations and ensuring criteria is provided to the leadership.
Responsible for maintaining Pastor’s office supplies and keeping track of expenses for year-end validation and creating future year budgets. Responsible for all travel arrangements (i.e. rental car, airline tickets and hotel accommodations).
As the Executive Administrative Assistant to the Pastor, you will be exposed to personal and often time-sensitive information, including personal identification information of church members, potential guests, and be privy to certain private circumstances for those seeking counseling. You will be required to maintain integrity with open honesty to everyone within the church congregation and staff, and uphold confidentiality policies.
Must be a member of Bethlehem Star Baptist Church. This is a volunteer position with a stipend, requiring a minimum of 7-10 hours per week. Special circumstances or events may require more hours.
Screenings are being accepted for the Executive Administrative Assistant to Pastor Payne. Interested applicants, please send your name, email address and phone number to firstname.lastname@example.org to schedule your appointment.